Secretary Job Description

Reporting to :

Linked with :

• Management Level
• Head Office
• Project Contractors

Level of Authority

None

Level of Contacts

• All Project Staff
• Head Office
• Consultants and Clients
• Main Contractors, Subcontractors and Suppliers

 Basic Function, Scope, Duties and Responsibilities

1. Carry out and maintain filing system
2. Typing all required correspondences
3. Preparing minutes of meeting
4. Arranging meetings with all concerned
5. Receiving visitors
6. Placing telephone calls
7. Record all messages and convey to the concerned

 Qualifications and Experience

1. Minimum diploma in Secretarial work
2. Three (3) years experience in similar field
3. Good communication skill
4. Good English / Local language
5. Well familiar with computer related software applications